Setauket PTA Board Position Descriptions
(Co)President
In addition to monthly executive & general PTA meetings duties include:
- Reviews all contracts and agreements in the name of the PTA
- Preside at all meetings of the association
- Coordinate the work of the committees toward a common goal
- Meet frequently with School Administration to discuss current events issues/share information
- Develop annual operating budgets
- Sign checks
- Hold Executive Board Meetings 1x/month
- Update By-Laws as necessary
- Ensure proper methods and protocols are followed for committee work
Vice President
- Presides at meetings in the absence of the (co)president or upon the (co)president’s inability to serve.
- Assumes the duties of the president in the event of the president’s resignation until the position is filled in accordance with the bylaws.
- Acts as aide to the president and assumes responsibility for duties assigned by the president.
- Assist VP of Fundraising and Events if necessary.
- Make sure audits are completed
- Coordinates registration at region PTA workshops and training as needed.
Vice President Roles
Vice President of Fundrasing:
In addition to monthly executive & general PTA meetings duties Include:
- Solicit committee heads to chair all Fundraising events (i.e. Holiday Boutique, Book Fair, plant sale, After School Activities, Teacher Appreciation Week, Basket Dinner etc.)
- Train committee heads in proper procedures
- Approve the work plans of all committees
- Support committee heads in any way needed
- Present a report at PTA meetings
- Ensure proper protocol is followed with coordinating events throughout the district
- Look at current fundraisers and revise based on community interest
Vice President of Events:
In addition to monthly executive & general PTA meetings duties include:
- Solicit committee heads to chair all Events (i.e. Movie Night, GU, Multicultural Night, Spring Fling etc.)
- Train committee heads in proper procedures
- Approve the work plans of all committees
- Support committee heads in any way needed
- Present a report at PTA meetings
- Ensure proper protocol is followed with coordinating events throughout the district
- Look at current fundraisers and revise based on community interest
Vice President of Communication
In addition to monthly executive & general PTA meetings, duties include:
- Manages and maintains the PTA website and other digital communication platforms
- Oversees PTA communications to keep families informed about programs, events, initiatives, and important updates
- Posts PTA event fliers on website and Remind app
- Prepares & sends email blasts and social media posts as requested on behalf of PTA
- Prepare and distribute monthly newsletter
Treasurer
Corresponding Secretary
Corresponding Secretary
In addition to monthly executive & general PTA meetings, duties Include:
- Collect all monies of the PTA
- Keep full and accurate accounts of receipts and expenditures Issue checks for payment
- Present financial statements at each PTA meetings
- With help of President(s) prepare a budget for submission to the members
- Signatory on bank account and checks
- Manage bank accounts and online access
- Withdraw cash as needed prior to fundraisers and programs that are utilizing cash
- Have the accounts examined annual by our auditor(s)
The treasurer shall deliver to the auditors the following: checkbook and canceled
checks, itemized statements of bills paid (canceled checks and bills should be kept seven years), bank statement of the balance.
Corresponding Secretary
Corresponding Secretary
Corresponding Secretary
In addition to monthly executive & general PTA meetings, duties include:
- Prepares and posts photos and dates for the indoor & outdoor bulletin boards
- Sends any outside correspondence as necessary
- Reads any correspondence to PTA at General Meetings
- Sends Thank You notes to all event/fundraising chairs throughout the year
Recording Secretary
Corresponding Secretary
Joint Council Delegate
In addition to monthly executive & general PTA meetings, duties include:
- Record and maintain minutes of all PTA meetings
- Copy and distribute minutes at PTA meetings for a vote
- Has on hand for reference at each meeting a copy of the approved bylaws and procedures (standing rules), minutes of previous meetings, including treasurer’s reports
Joint Council Delegate
Coordinator of Membership & School Spirit
Joint Council Delegate
In addition to monthly executive & general PTA meetings, duties include:
- Meet monthly with other representatives from all district schools
- Provide feedback to administration & board
- Follow-up on issues or provide resources as directed by principals
Coordinator of Membership & School Spirit
Coordinator of Membership & School Spirit
Coordinator of Membership & School Spirit
- Develops and promotes PTA membership initiatives throughout the year
- Encourages families, teachers, staff, and community members to join and actively participate in the PTA
- Welcomes and engages new and returning PTA members
- Coordinates the selection, ordering, promotion, and sale of school spirit wear and merchandise
- Develops school spirit initiatives that strengthen our school community
- Creates opportunities for families to connect, participate, and become more involved in the PTA and school community
- Works collaboratively with the Executive Board to support membership goals, school spirit, and overall PTA engagement
Coordinator of Community Engagement
Coordinator of Membership & School Spirit
Coordinator of Membership & School Spirit
- Develops initiatives that encourage family and community involvement in the PTA and school community
- Builds and strengthens connections among families, school staff, the PTA, and the broader community
- Creates opportunities for families to connect, participate, and become more engaged in school activities and programs
- Supports outreach efforts to ensure families feel welcomed, informed, and connected
- Identifies new opportunities and partnerships that strengthen family and community engagement
- Collaborates with PTA committees and school representatives to support programs and events that bring the school community together
- Works with the Executive Board to support meaningful family engagement and strengthen school-community partnerships
- In addition:
- Class parent liaison: oversees the sign-up & selection process for Class Parents & PTA liaisons for grades Pre-K-5 & manages Class Parents throughout the school year.
- Make sure each liaison is aware of the classroom gift budget and basket dinner obligations.
Member-at-Large
- Represents the interests and perspectives of the general PTA membership
- Serves as a liaison between PTA members and the Executive Board
- Provides input and feedback on PTA programs, activities, and initiatives
- Assists the Executive Board with projects and responsibilities as needed
- Supports PTA events, programs, and committees throughout the s
- Represents the interests and perspectives of the general PTA membership
- Serves as a liaison between PTA members and the Executive Board
- Provides input and feedback on PTA programs, activities, and initiatives
- Assists the Executive Board with projects and responsibilities as needed
- Supports PTA events, programs, and committees throughout the school year
- Helps encourage member participation and involvement within the school community
- Attends PTA meetings and contributes to discussions and decision-making
- Supports the mission, goals, and work of the PTA