Setauket PTA Board Descriptions
(Co)President
In addition to monthly executive & general PTA meetings duties include:
- Reviews all contracts and agreements in the name of the PTA
- Preside at all meetings of the association
- Coordinate the work of the committees toward a common goal
- Meet frequently with School Administration to discuss current events issues/share information
- Develop annual operating budgets
- Sign checks
- Hold Executive Board Meetings 1x/month
- Update By-Laws as necessary
- Ensure proper methods and protocols are followed for committee work
Vice President
- Presides at meetings in the absence of the (co)president or upon the (co)president’s inability to serve.
- Assumes the duties of the president in the event of the president’s resignation until the position is filled in accordance with the bylaws.
- Acts as aide to the president and assumes responsibility for duties assigned by the president.
- Assist VP of Fundraising and Events if necessary.
- Make sure audits are completed
- Coordinates registration at region PTA workshops and training as needed.
Vice President Roles
Vice President of Fundrasing:
In addition to monthly executive & general PTA meetings duties Include:
- Solicit committee heads to chair all Fundraising events (i.e. Holiday Boutique, Book Fair, plant sale, After School Activities, Teacher Appreciation Week, Basket Dinner etc.)
- Train committee heads in proper procedures
- Approve the work plans of all committees
- Support committee heads in any way needed
- Present a report at PTA meetings
- Ensure proper protocol is followed with coordinating events throughout the district
- Look at current fundraisers and revise based on community interest
Vice President of Events:
In addition to monthly executive & general PTA meetings duties include:
- Solicit committee heads to chair all Events (i.e. Movie Night, GU, Multicultural Night, Spring Fling etc.)
- Train committee heads in proper procedures
- Approve the work plans of all committees
- Support committee heads in any way needed
- Present a report at PTA meetings
- Ensure proper protocol is followed with coordinating events throughout the district
- Look at current fundraisers and revise based on community interest
Vice President of Technology
In addition to monthly executive & general PTA meetings, duties include:
- Updates PTA website with relevant information
- Posts PTA event fliers on website and Remind app.
- Prepares & sends email blasts and social media posts as requested on behalf of PTA
- Send emails to PTA community re: meetings and events
Treasurer
Corresponding Secretary
Corresponding Secretary
In addition to monthly executive & general PTA meetings, duties Include:
- Collect all monies of the PTA
- Keep full and accurate accounts of receipts and expenditures Issue checks for payment
- Present financial statements at each PTA meetings
- With help of President(s) prepare a budget for submission to the members
- Signatory on bank account and ch
In addition to monthly executive & general PTA meetings, duties Include:
- Collect all monies of the PTA
- Keep full and accurate accounts of receipts and expenditures Issue checks for payment
- Present financial statements at each PTA meetings
- With help of President(s) prepare a budget for submission to the members
- Signatory on bank account and checks
- Manage bank accounts and online access
- Withdraw cash as needed prior to fundraisers and programs that are utilizing cash
- Have the accounts examined annual by our auditor(s)
The treasurer shall deliver to the auditors the following: checkbook and canceled
checks, itemized statements of bills paid (canceled checks and bills should be kept seven years), bank statement of the balance.
Corresponding Secretary
Corresponding Secretary
Corresponding Secretary
In addition to monthly executive & general PTA meetings, duties include:
- Prepares and posts photos and dates for the indoor & outdoor bulletin boards
- Sends any outside correspondence as necessary
- Reads any correspondence to PTA at General Meetings
- Sends Thank You notes to all event/fundraising chairs throughout the year
Recording Secretary
Corresponding Secretary
Joint Council Delegate
In addition to monthly executive & general PTA meetings, duties include:
- Record and maintain minutes of all PTA meetings
- Copy and distribute minutes at PTA meetings for a vote
- Has on hand for reference at each meeting a copy of the approved bylaws and procedures (standing rules), minutes of previous meetings, including treasurer’s reports
Joint Council Delegate
Corresponding Secretary
Joint Council Delegate
In addition to monthly executive & general PTA meetings, duties include:
- Meet monthly with other representatives from all district schools
- Provide feedback to administration & board
- Follow-up on issues or provide resources as directed by principals
- Assist in coordinating events & recruitment of volunteers for their building’s activities, inc
In addition to monthly executive & general PTA meetings, duties include:
- Meet monthly with other representatives from all district schools
- Provide feedback to administration & board
- Follow-up on issues or provide resources as directed by principals
- Assist in coordinating events & recruitment of volunteers for their building’s activities, including teacher appreciation luncheons & graduation receptions.
- In addition:
- Class parent liaison: oversees the sign-up & selection process for Class Parents & PTA liaisons for grades Pre-K-5 & manages Class Parents throughout the school year.
- Make sure each liaison is aware of the classroom gift budget and basket dinner obligations.